Convention 54

CONVENTION 54
Annual Meeting of The Episcopal Diocese of Hawai'i
Friday & Saturday, October 21-22, 2022
'Iolani School, Honolulu

Welcome to the Convention 54 Event Page
This is an in-person event only. Quick Links:

For more information and instructions for Convention forms and documents, click HERE to go to that section further below.

IMPORTANT UPDATE: Voting will be done through Election Runner and delegates must have access to an electronic device (laptop, tablet, smartphone) in order to vote. If you missed the scheduled trainings, the recorded Zoom session and accompanying slideshow are available for viewing below:

Election Runner Voting Training Video:
October 15, 2022

Click on the video at left to watch a recording of the training.

Click HERE for a copy of the slides.

Convention Theme: The True Love of Peace

The theme for this year's annual meeting is "The True Love of Peace" as taken from the Collect for Peace:

Almighty God, kindle, we pray, in every heart the true love of peace, and guide with your wisdom those who take counsel for the nations of the earth, that in tranquillity your dominion may increase until the earth is filled with the knowledge of your love; through Jesus Christ our Lord, who lives and reigns with you, in the unity of the Holy Spirit, one God, now and for ever. Amen.

The Bishop also calls upon the following Scriptures for reflection: Micah 4:1-5, Psalm 85:7-13, Ephesians 2:13-18, and Matthew 5:43-48.

The logo is formed with hands of different races cradling the Trinity knot that represents the Holy Trinity of Father, Son and Holy Spirit. In its original form of vesicae pisces, it incorporates the Christian symbol of the fish. During these tumultuous times, the Bishop added the phrases "Peace is born from relationships ~ Unity in diversity."

Bishop's Letter to the Convention

Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i. Click HERE.

Bishop's Report to the Convention

Contact Information

For questions about the Annual Meeting and all related events, contact: Rae Costa in the Diocesan Support Center at (808) 536-7776 x326, or contact her by clicking here.

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

ADDRESSING MASKS AT DIOCESAN CONVENTION:
The Bishop sent the following message via email on September 30, regarding the wearing of masks at Diocesan Convention.

READ BISHOP'S MESSAGE HERE

Aloha,

I have been asked about masks at Diocesan Convention.

While gathered altogether in a large group in Seto Hall for the plenary session of Education Day (on Friday) and the business meeting of Convention (on Saturday) or St. Alban’s Chapel (on Friday), everyone should be masked unless speaking (or taking the Sacrament during the Convention Eucharist). At all other times, in other spaces or gathered in smaller groups, masks are optional.

Why when County guidelines make masks optional? First, the School’s guidelines right now makes masks optional except when singing and for all school chapels (or other large gatherings) in the gym. We will have three large gatherings over a significant period of time. Second, a significant number of God’s people are still concerned about being unmasked and/or being with those who are unmasked for a significant period of time. Others have personal medical concerns. In the spirit of Paul in 1 Corinthians 8, we need to be cognizant and responsive to our siblings who are both concerned and those who are at risk. For most of us to wear masks when gathering in large groups for a significant period of time or while singing (and making liturgical responses) generally does no harm. Certainly, if one is unable to wear a mask for significant period of time for a medical reason, God’s people will understand. For most of us, however, being masked is not a significant burden. We are one ‘Ohana in Christ and we can joyfully bear one another’s burdens.

Mahalo,
Bob

The Right Reverend Robert L. Fitzpatrick
(Pronouns: he, him, his)

Bishop Diocesan
The Episcopal Diocese of Hawai'i
229 Queen Emma Square
Honolulu, HI 96813-2304
www.episcopalhawaii.org

Bishop-in-Charge
The Episcopal Church in Micronesia
911 North Marine Corps Drive
Upper Tumon, Guam 96913
www.episcopalmicronesia.org

e-Workbook Documents

Workbook:

Full e-Workbook
Abbreviated e-Workbook (agenda, resolutions, sample ballots, budget numbers, and closing song-uses same page numbers as the full workbook)

Budget:

Nominations:

Resolutions:

Resolution #1: 2023 Minimum Clergy Compensation and Benefits Policy of the Episcopal Diocese of Hawaiʻi
Resolution #2: Civic Education For Greater Voter Participation

Nominations

Diocesan Council: Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese.

Standing Committee: Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop.

Cathedral Chapter: Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop).

Secretary of the Convention: Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.

General Convention Deputies: Represents the Diocese of Hawai‘i in the House of Deputies at the meeting of the General Convention of The Episcopal Church. Both Deputies and Alternates will meet in caucus several times prior to the Convention. During the Convention, the Deputies and any Alternates in attendance will meet daily. Deputies and First Alternates attend General Convention at the expense of the Diocese. Other Alternates may attend at their own expense.

CONVENTION 54 SCHEDULE (Tentative)
All are invited to attend Friday's activities

Friday, October 21, 2022

Campus Map for Friday Activities

EDUCATION DAY: PEACE & RECONCILIATION
8:30 am: Registration Opens
10:00 am: Plenary Session begins
11:30 am: Lunch (provided)
12:30 pm: Afternoon Workshops

2:00 pm: QUEEN LILI'UOKALANI
A play by Rianna Williams

4:00 pm: CONVENTION EUCHARIST
St. Alban's Chapel

5:30 pm: ALOHA RECEPTION
Bishop's Cross Presentation
Tented Area next to St. Alban's Chapel

Saturday, October 22, 2022

Campus Map for Saturday Meeting

54TH ANNUAL MEETING OF
THE EPISCOPAL DIOESE OF HAWAI'I
7:30 AM
Credentials Check-in

8:30AM
Check-in CLOSED

8:45 AM
54th Annual Meeting of Convention is called to order.

(There will be breaks as needed and a half hour lunch.)

4:00 PM
Meeting Concludes

Quick Links for Friday events:

Forms and Documents

Registration fees
Education Day: $35
Opening Eucharist: free
Aloha Reception: $15
Annual Meeting: $75

Registration and Credentials

Individual Registration Form
Delegate Change Form - If a Delegate that you elected in January is no longer able to attend, please complete the Delegate Change Form to change an elected Alternate to an elected Delegate OR if a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates.

Inter-island Travel
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date.

Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel.
Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo.
Those traveling from Hawai‘i island, Kaua‘i, and Maui please click HERE to request your reservation.
Those traveling from Moloka‘i, please make your own reservations and submit your receipt to Rae Costa for reimbursement.

Hotel and Ground Transportation
The Diocese does not provide funds for hotel or ground transportation.

Resolutions

Resolution Cover Letter - The memo stating how to submit resolutions to the Convention and when the deadline is.
How to Write a Resolution - A one-page document describing what information to include when writing a Resolution.
Resolution Form - Online deadline submission: 4:00 pm Wednesday, Sept. 7, 2022 (45 days prior to the Annual Meeting).
Considering Resolutions After the Deadline - A one-page document describing procedures for Resolutions submitted after the 45-day deadline.

Nominations

Nominations Cover Letter - What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
Nominations Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention.
Nomination Form Online deadline submission EXTENDED: 4:00 pm September 30, 2022. After that deadline, nominations must be made from the floor at the Annual Meeting. One need not be present to be nominated from the floor. However, the person must consent to be nominated.

Necrology Reporting

Necrology Letter - Instructions on how to report the names of those in your congregation who died from September 1, 2021 through Aug. 31, 2022 (inclusive).
Necrology Reporting Form Submission Deadline will be 11:59 pm September 21, 2022 for the names to be presented.

Other helpful info...

Click on the customized campus maps below to view a larger image. The main portion of Education Day and the Annual Meeting will be taking place in Seto Hall which is connected to the parking structure. The Friday Convention Eucharist will take place at St. Alban's Chapel and the Aloha Reception will be held in a tent next to the Chapel.
Visit the 'Iolani School website HERE.

CAMPUS MAP WITH STREETS