CONVENTION 56
​56th Annual Meeting of the Episcopal Diocese of Hawaiʻi
Friday-Saturday, October 11-12, 2024
The Cathedral of St. Andrew, Honolulu, HI
IMPORTANT UPDATE: VENUE CHANGE FOR FRIDAY MORNING
Please scroll down or click on the Schedule link below to view:

Convention 57 Quick Links:

CONVENTION 57 THEME:
Coming soon

​

Convention 57 Chaplain

Bishop's Letter to the Convention

Picture
Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i.  Click HERE

Bishop's Report to the Convention

READ THE BISHOP'S REPORT HERE

Contact Information

For questions about the Annual Meeting and all related events, contact:  Rae Costa in the Diocesan Support Center at (808) 536-7776, ext. 326, or contact her by clicking here.

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

e-Workbook Documents

Important notice to all new delegates:  Voting will be done electronically using Election Runner and delegates must have access to an electronic device (laptop, tablet, smartphone) in order to vote. Scroll down to the yellow section to view a recorded Zoom training session using this voting platform. 
Workbook: 
  • Download full e-Workbook: (Allow time for downloading-document is over 200 pages.)
  • Abbreviated e-Workbook (agenda, resolutions, sample ballots, budget numbers, and closing song)
​​Budget: 
^ Back to top of page 

Nominations

Diocesan Council:  Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese.  VIEW CANDIDATES HERE

Standing Committee:  Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop.  VIEW CANDIDATES HERE

Cathedral Chapter:  Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop). VIEW CANDIDATES HERE

Secretary of the Convention:  Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.  VIEW CANDIDATE HERE
^ Back to top of page ​

Resolutions

The following proposed resolutions were received by the online submission deadline of August 28. All other resolutions must be presented from the floor during the Annual Meeting. Click on the Resolution hyperlinks to view.
^ Back to top of page ​

CONVENTION 56 SCHEDULE
(Subject to change)

(Note: Friday morning activities will take place at neighboring St. Peter's Episcopal Church ~ Please park in The Cathedral lot.)
THURSDAY, OCTOBER 10

CELEBRATION GATHERING OF ORDAINED WOMEN'S MINSITRIES
4:30 PM - 7:00 PM
Dinner & Fellowship
(Von Holt Room, Cathedral)
All women clergy are invited to attend - Please RSVP by October 7 to the Rev. Heather Mueller at (808) 430-0120 or email her
FRIDAY, OCTOBER 11

​EDUCATION DAY: DISCIPLESHIP 

​8:45 AM - 9:30 AM, Registration
(St. Peter's Parish Hall with Continental Breakfast)
9:30 AM - 10:00 AM, Morning Prayer
10:00 AM - 11:30 AM, Plenary Session

(Remaining activities at The Cathedral)
11:30 AM - Lunch (Davies Hall)
12:15 PM - 2:15 PM, Afternoon Session 1
(Tenney Theater, Memorial Building)
2:15 PM - 2:30 PM, We Are the Women
(Time permitting - Tenney Theater)
2:30 PM - 4:00 PM, Break-Out Sessions
(Various locations)

CONVENTION 56 OPENING EUCHARIST
4:15 PM - 5:15 PM (In the Cathedral)
​
ALOHA RECEPTION
​5:30 PM - 7:00 PM, Hawaiian Buffet 
(Davies Hall)
Vertical Divider
SATURDAY, OCTOBER 12

​​56TH ANNUAL MEETING OF THE EPISCOPAL DIOCESE OF HAWAI'I
7:30 AM - 8:30 AM, Credentials Check-in
(Inside St. Paul's with Continental Breakfast served under the Aloha Tent)

8:30AM - Check-in CLOSED

8:45 AM - 56th ANNUAL MEETING OF CONVENTION, CALLED TO ORDER
(Tenney Theater, Cathedral - There will be breaks as needed)

Lunch (Davies Hall)
(11:30 AM or later to be determined by the Bishop)

​4:00 PM Meeting Concludes
LUNCH MENU - Click on the link below to view the menu offerings for Convention 56. For those who indicated vegan, gluten-free or any allergies on their registration form, your LUNCH option will be set aside in a different area. Please let attendants know so they can direct you to the appropriate line.
c56_menus.pdf
File Size: 52 kb
File Type: pdf
Download File
^ Back to top of page ​

Registration, Forms & Reports

Registration fees - Register on time to avoid higher fees!

Education Day:
  • On or before Oct. 7: $40 per person
  • At the door: $60 per person
Aloha Reception:
  • On or before Oct. 7: $20 per person
  • At the door: $40 per person
Annual Meeting: 
  • On or before Oct. 7: $70 per person
  • ​At the door: $100 per person
Registration and Credentials
  • ​Individual Registration Form​ - now open. Please register as soon as possible.  Registrations are transferrable (contact Rae Costa).  Online registration will close at 12 am on 10/8/2024.  After that registrations will be at the door and the registration fees will be significantly higher.
  • Delegate Change Form -  If a Delegate that you elected in January is no longer able to attend.  Per Diocesan Canons, Sec. 2.4. In the case of failure of one or more delegates or alternates from any Parish or Mission to attend the Convention, the Rector, Vicar, or Priest-in-Charge of such congregation shall have the power to appoint alternates to replace them. In the absence of such Rector, Vicar, or Priest-in-Charge, or such person’s failure to act, the power of appointment shall fall to the Wardens in order of precedence. In the event there be no Wardens, or upon their failure to act, the power of appointment shall fall to the Bishop. Any such appointments shall be promptly
    reported to the Committee on Credentials. complete the Delegate Change Form to change an elected Alternate to an elected Delegate OR if a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates.
  • Changes to Alternates do not need to be reported.
Travel Costs 
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date. 
  • Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel and a link to the interisland air reservation form. 
  • Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo.  
Hotel and Ground Transportation
The Diocese does not provide funds for hotel or ground transportation.
Resolutions
  • Resolution Cover Letter - The memo stating how to submit resolutions to the Convention and when the deadline is.
  • How to Write a Resolution - A document describing what information to include when writing a Resolution.
  • Resolution Form - Online deadline submission has passed. Any new resolutions must be made from the floor during the Annual Meeting. Please see next item below.
  • Considering Resolutions After the Deadline - A one-page document describing procedures for Resolutions submitted after the 45-day deadline.
Nominations
  • Nominations Cover Letter -  What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
  • Nominations Office Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention.
  • Nomination Form Online - Online deadline submission has passed. Any new nominations must be made from the floor during the Annual Meeting.  One need not be present to be nominated from the floor.  However, the person must consent to be nominated.
Necrology Reporting
  • Necrology Letter -  Instructions on how to report the names of those in your congregation who died from September 1, 2023 through Aug. 31, 2024 (inclusive). 
  • Necrology Reporting Form Submission Deadline will be 11:59 pm Friday, Sept. 13 for the names to be presented. 
^ Back to top of page ​

IMPORTANT: Voting by Election Runner

Voting will be done through Election Runner and delegates must have access to an electronic device (laptop, tablet, smartphone) in order to vote.  If you are unfamiliar with electronic voting, the recorded Zoom session from previous year's meeting and accompanying slideshow are available for viewing below: ​
Click HERE for a copy of the slideshow.

Misc. Info... (more coming soon)

LODGING: 
Within the downtown Honolulu area, there are two hotels within walking distance to The Cathedral:Many hotels with Kama'aina rates and special discounts are located further away or in Waikiki.  The Ala Moana Hotel is a local favorite, next to the Ala Moana Shopping Center.
​
The Episcopal Diocese of Hawai'i | 229 Queen Emma Square | Honolulu, HI  96813
(808) 536-7776 | Fax: (808) 538-7194 | www.episcopalhawaii.org 
Contact Webmaster | © 2024 The Episcopal Church in Hawai'i. All Rights Reserved.