53rd ANNUAL MEETING OF THE CONVENTION 
​OF THE EPISCOPAL DIOCESE OF HAWAIʻI
Saturday, October 24, 2020


IMPORTANT! READ BEFORE REGISTERING:  ​Each voting member will need to register individually this year.  You will be asked if you have read the “Supplemental Special Rules of Order for Virtual Attendance at Annual Convention (Rev.1)” and if you agree or disagree with those rules. (Note this is a revised version from the original that was emailed to all members of Convention.) You will also need to provide a valid, unique email address since your entrance to the meeting is linked to your email.  You cannot use the same email address for two different individuals, nor can you use the church’s email address.  Click on the button above to register now.

LIVE TRAINING SESSIONS HAVE FINISHED
Please watch the videos of previous trainings below!

In preparation for a smooth virtual meeting, we HIGHLY RECOMMEND that every participant attend the training sessions taking place in September and October.  Our October training sessions on voting have begun.  There are several dates and times to select from, and you may attend as many as you like.  Click on the button above to register for voting training. If you cannot attend any of the training sessions, we recommend reviewing the video of one of the training session below.  Unfortunately the training polls do not appear in this recorded view, but the questions and comments that arise are very important and may be helpful to you.
ZOOM TRAINING:  If you missed the Zoom basic training in September, you can view a video of one of the sessions below. It is recommended to view the Zoom training video in full screen. Click on the diagonal arrows on the bottom right corner of the image once you start the video. Pres ESC to return to your regular screen. We also share helpful links that include the Powerpoint slideshow that appears in the training video. Zoom also offers free 30-minute sessions Monday-Friday, although they fill up fast and may be limited in our time zone.  Click HERE to sign up, or to view pre-recorded webinars on different topics, click HERE.
HELPFUL ZOOM TRAINING LINKS:
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NEW! 2021 PROPOSED BUDGET (9/3/2020)

Bishop Robert Fitzpatrick goes over the 2021 Proposed Budget that will be presented at the Annual Meeting. To view or download the Proposed Budget documents, click on the links below:

Bishop's Letter to the Convention

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Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i.  
Click Here

Bishop's Report to the Convention

Coming in October

Contact Information

For questions about the Annual Meeting and all related events, contact:  Rae Costa in the Diocesan Support Center at (808) 536-7776 x326, or contact her by clicking here.

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

e-Workbook Documents

ONE complete printed workbook per congregation will be available for distribution at the meeting.  Printed condensed versions will be available for each attendee. 

Workbook:   Budget: ​Nominations: (Note: The deadline to submit nominations to appear in the convention booklet is 10/9/20. A final update to the links below will take place after this date.) Resolutions: 
  • Resolution #1: 2021 Minimum Clergy Compensation and Benefits Policy of the Episcopal Diocese of Hawaiʻi
  • Resolution #2: Revisions to the Constitution of the Protestant Episcopal Church in the
    Diocese of Hawai‘i (Same resolution from last year - revisions to the Constitution must be passed in two consecutive meetings of the Convention.)

Nominations

Diocesan Council:  Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese. 

Standing Committee:  Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop. 

Cathedral Chapter:  Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop). 

Secretary of the Convention:  Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.

2020 (Tentative) Schedule

Saturday, October 24, 2020 - Annual Meeting
THIS MEETING WILL BE HELD VIRTUALLY ON ZOOM
8:30 AM - 9:45 AM  Credentials Check-in
Check-in times will be pre-assigned. Keep your screen and device on. DO NOT turn it off or allow your device to sleep, or you could be cut-off and have to go through the check-in process again.

9:45AM - Check-in CLOSED
Those attempting to check-in after this time will be invited to watch the livestream of the meeting on the Diocesan website or through YouTube.

10:00 AM - 52nd Annual Meeting of Convention is called to order.

(Scheduled breaks may vary slightly depending on the course of the meeting.)

2:00 PM Meeting Concludes

Forms and Documents

Online Registration now open.
Annual Meeting: NO FEES
Registration and Credentials
​
  • Individual Registration Form​
  • Delegate Change Form -  If a Delegate that you elected in January is no longer able to attend, please complete the Delegate Change Form to change an elected Alternate to an elected Delegate OR if a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates.
Travel Costs
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date. 
  • Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel. 
  • Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo. Note: No shared travel assessment for 2020.  There will be no billing to the congregations on the regular July 1, 2020 bill from the Diocesan Support Center.   
Resolutions Nominations
  • Nominations Cover Letter -  What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
  • Nominations Office Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention.
  • Nomination Form Online deadline submission: 11:59 pm Friday, 10/9/20.  After October 9, nominations must be made from the floor at the Annual Meeting.  One need not be present to be nominated from the floor.  However, the person must consent to be nominated.
Necrology Reporting
  • Necrology Letter -  Instructions on how to report the names of those in your congregation who died from Sept. 1, 2019 through Aug. 31, 2020 (inclusive). 
  • Necrology Reporting Form Submission Deadline will be 11:59 pm Thursday, 10/8/20 for the names to be presented during the Annual Meeting of the Convention. 
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