Convention Template

55th ANNUAL MEETING OF THE CONVENTION
OF THE EPISCOPAL DIOCESE OF HAWAIʻI
Friday-Saturday, October 20-21, 2023
‘Iolani School, Honolulu, HI

Bishop's Letter to the Convention

Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i. (Coming this Summer)

Bishop's Report to the Convention

Contact Information

For questions about the Annual Meeting and all related events, contact: Rae Costa in the Diocesan Support Center at (808) 536-7776, ext. 326, or contact her by clicking here.

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

e-Workbook Documents

Workbook: (Coming in October)

Full e-Workbook
Abbreviated e-Workbook (agenda, resolutions, sample ballots, budget numbers, and closing song)

Budget: (Coming this Summer)

Diocesan Council 2024 proposed budget numbers
2024 budget narrative

Nominations: (Will be available after online submissiondeadline)

Diocesan Council Nominees
Standing Committee Nominees
Cathedral Chapter Nominees
Secretary of the Convention Nominees

Resolutions: (Will be available after online submission deadline)

Resolution #1: 2024 Minimum Clergy Compensation and Benefits Policy of the Episcopal Diocese of Hawaiʻi

Nominations

Diocesan Council: Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese.

Standing Committee: Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop.

Cathedral Chapter: Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop).

Secretary of the Convention: Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.

Schedule (TBD)

Friday, October 20, 2023 - Education Day

Saturday, October 21, 2023 - Annual Meeting

7:30 AM - 8:30 AM Credentials Check-in
8:30AM - Check-in CLOSED
8:45 AM - 55th Annual Meeting of Convention is called to order.
(There will be breaks as needed and a half hour lunch.)
4:00 PM Meeting Concludes

Registration fees
Education Day: TBD
Annual Meeting: TBD

Registration and Credentials

Individual Registration Form (Online form will be available this Summer/Fall)
Delegate Change Form - If a Delegate that you elected in January is no longer able to attend, please complete the Delegate Change Form to change an elected Alternate to an elected Delegate OR if a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates.

Travel Costs (information will be available once all of the Parochial Reports for 2022 have been filed)
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date.

Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel.
Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo.

Hotel and Ground Transportation
The Diocese does not provide funds for hotel or ground transportation.

Resolutions

Resolution Cover Letter - The memo stating how to submit resolutions to the Convention and when the deadline is.
How to Write a Resolution - A document describing what information to include when writing a Resolution.
Resolution Form - Online deadline submission: 4:00 pm TBD (45 days prior to the Annual Meeting).
Considering Resolutions After the Deadline - A one-page document describing procedures for Resolutions submitted after the 45-day deadline.

Nominations (Coming Soon)

Nominations Cover Letter - What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
Nominations Office Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention.
Nomination Form Online deadline submission: 4:00 pm TBD (45 days prior to the Annual Meeting). After that deadline, nominations must be made from the floor at the Annual Meeting. One need not be present to be nominated from the floor. However, the person must consent to be nominated.

Necrology Reporting

Necrology Letter - Instructions on how to report the names of those in your congregation who died from September 1, 2022 through Aug. 31, 2023 (inclusive).
Necrology Reporting Form Submission Deadline will be 11:59 pm TBD for the names to be presented.

55th ANNUAL MEETING OF THE CONVENTION ​OF THE EPISCOPAL DIOCESE OF HAWAIʻIFriday-Saturday, October 20-21, 2023​‘Iolani School, Honolulu, HI