Diocesan Convention 50TH
50th Annual Meeting of the Convention
of the Episcopal Diocese of Hawai'i
October 26 & 27, 2018
Courtyard by Marriott King Kamehameha's Kona Beach Resort, Kailua-Kona
​Next year's Annual Meeting will be taking place at Courtyard by Marriott King Kamehameha's Kona Beach Hotel in Kailua-Kona. 

e-Workbook Documents

Workbook:  
  • Budget: To be posted at a later date
​Nominations:
  • Diocesan Council Nominees - To be posted at a later date
  • Standing Committee Nominees - To be posted at a later date
  • Cathedral Chapter Nominees - To be posted at a later date
  • Secretary of the Convention Nominees - To be posted at a later date

Resolutions: 
  • ​​To be posted at a later date

Nominations

Diocesan Council:  Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese. 

Standing Committee:  Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop. 

Cathedral Chapter:  Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop). 

Secretary of the Convention:  Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai`i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

Contact Information

For Registration and Delegate change information, please contact Irina Martikainen at 536-7776 x302 or imartikainen@episcopalhawaii.org

For all other inquiries, please contact Rae Costa at
536-7776 x326 or rcosta@episcopalhawaii.org

Bishop's Letter to the Convention

Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawaiʻi and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawaiʻi will be posted at a later date.  

Schedule
Schedule (Subject to change):

Friday, October 26, 2018:  Education Day
8:45 am - 9:50 am Registration
10:00 am Education Day 
12:00 pm Lunch
1:00 pm - 3:15 pm Afternoon session
5:00 pm Reception 

Opening Eucharist - TBD

Saturday, October 27, 2018:  Annual Meeting
7:45 am - 8:30 am Credentials
8:45 am Business meeting begins
12:00 pm Lunch
4:00 pm Business meeting concludes

Education Day

To be posted at a later date.

Forms and Documents

Registration and Credentials - Credit cards accepted!
  • Delegate Change Form -  If a Delegate that you elected in January is no longer able to attend, please complete the Delegate Change Form to change an elected Alternate to an elected Delegate.  If the name of the person you want to name as Delegate was not elected as an Alternate at your Annual Meeting, do not use this form.
  • Individual Registration Form - 
    • NOTICE:  If you are a delegate, your registration fee will be paid by your church.  Please select "check" as the payment method and notice will be sent to your church.  Please also select "check" if you are a clergy person, alternate, or visitor whose registration is being paid for by your church.  If you submit payment for your Annual Meeting fee and the church was to have paid for it, you will need to request reimbursement from your church.
Travel Costs
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date. 
  • Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel. 
  • Shared Travel Assessment - Details the cost to each congregation. Note: These amounts will be billed to the congregations on the regular July 1, 2018 bill from the Office of the Bishop. Congregations do not need to write a separate check for the shared travel assessment.  
  • As in years past, ground transportation and hotel costs are NOT included in registration fees and will not be covered. All attendees are responsible for booking their own hotel and ground transportation.  A limited number of rooms at a group rate of $145-$200 per room per night plus necessary taxes.  CLICK HERE for copy of e-mail sent out with hotel registration information. 
Resolutions
  • Resolution Cover Letter - The memo stating how to submit resolutions to the Convention and when the deadline is.
  • How to Write a Resolution - A one-page document describing what information to include when writing a Resolution HERE.
  • Resolution Form - Deadline submission: Wednesday, 9/12/18
  • Considering Resolutions After the Deadline - A one-page document describing procedures for Resolutions submitted after the 45-day deadline.
Nominations
  • Nominations Cover Letter -  What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered will be posted later.
  • Nominations Office Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention and will be posted at a later date.
  • Nomination Form - Online submissions will be available at a later date. 
Necrology Reporting
  • Necrology Letter -  Instructions on how to report the names of those in your congregation who died from Sept. 1, 2017 through Aug. 31, 2018 (inclusive) will be posted at a later date. 
  • Necrology Reporting Form - Submission Deadline will be Wednesday, 9/12/18 for the names to be presented during the Annual Meeting of the Convention.  Late entries will not be accepted.

Volunteer opportunities
*** MEALS PROVIDED FOR ALL VOLUNTEERS ***

 helpful links

Courtyard by Marriott King Kamehameha's Kona Beach Hotel website