VOLUNTEER OPPORTUNITIES FOR EDUCATION DAY & CONVENTION 50th

Come be a part of this year's Education Day and Annual Meeting!  We will need a lot of volunteers to help with these events. Having it away from the Cathedral offers some logistical challenges that will require us to transport all materials.  Please review the different volunteer positions and shifts listed below, then register to be a volunteer by clicking on the blue registration button.  If you can't work a complete shift, no worries!  We are glad to have your help whenever you are available.

If you have any questions, contact Rae Costa at (808) 536-7776, ext. 326, or e-mail her.  Thank you for your willingness to serve!
*** MEALS PROVIDED FOR ALL VOLUNTEERS! ***

PREP WORK

Various duties and shifts begin on Friday, October 12, 2018, in the Office of the Bishop at the Cathedral of St. Andrew on O‘ahu.
Preparing voting packets:
  • Date/Hours:  Fri, 10/12/18, 8:00am – 12:00pm
  • Location: Diocesan Conference Room
  • 5-8 people needed
  • Make copies of ballots; cut top, right corner of ballots; assemble ballots in order of voting; stuff into packets; label packets with name of delegate; pack according to cleared to vote and waiting for clearance to vote (i.e. unpaid assessments); pack and label for transport
Preparing materials for Education Day:
  • Date: Fri, 10/12/18
  • Hours: 12:00pm – 2:00pm
  • Location: Diocesan Conference Room
  • 3-5 people needed
  • Make any copies of document(s) needed; assemble documents; pack and label for transport
Preparing materials for Annual Meeting:
  • Date: Wed, 10/17/18 and Thur, 10/18/18
  • Hours: 9:00am – 4:00pm (any hours available between these times)
  • Location: Office of the Bishop, Diocesan Conference Room
  • 8-10 people needed
  • Make copies of any documents needed; stuff bags with items for attendees;  pack and label for transport
Pack boxes for transport:
  • Date: Friday, 10/19/18
  • Hours: 12:00pm – 4:00pm
  • Location: Diocesan Conference Room
  • Pack boxes with items that need to be shipped to Kona.

education day

Friday, October 26, 2018, Courtyard by Marriott King Kamehameha's Kona Beach Hotel
Registration: Help Education Day attendees check in:
  • Hours: 8:15am – 10:15am
  • 3-5 people needed
  • Set up check-in table; check-in attendees; hand out name tags and/or materials; direct attendees to appropriate room(s);
Hospitality Table:
  • 7:30am – end of day (okay to work shifts)
  • 5-6 people needed
  • Runners for various things as needed
  • Check in bags for storage
  • Return bags to owners
  • At least one person available if room is not locked
  • Provide access to First Aid kit (not administer first aid unless qualified to do so)
Lunch:
  • Hours: 11:30am – 1:30pm
  • 3-5 people needed
  • Post lunch signs, if any
  • Direct attendees to special lunches (vegetarian, special dietary requirements)
  • Pick up lunches for special guests, other volunteers, staff, etc and deliver to them
  • Clean up any rubbish left behind
Reception:
  • Hours: 1:30pm – 3:30pm (set up)
  • 5-10 people needed
  • Decorate tables; set up for program

  • Hours: 7:00pm – 8:00pm (clean up)
  • 5-10 people needed
  • clean up
Set up for Saturday:
  • Hours: 3:15pm – 6:30pm 
  • 5-10 people needed
  • Rearrange room set up
  • Set up stage
  • Post signs

annual meeting

Saturday, October 26, 2018, Courtyard by Marriott King Kamehameha's Kona Beach Hotel
Hospitality Table:
  • 7:30am – end of day (okay to work shifts)
  • 5-6 people needed
  • Runners for various things as needed
  • Check in bags for storage
  • Return bags to owners
  • At least one person available if room is not locked
  • Provide access to First Aid kit (not administer first aid unless qualified to do so)
Elections-Tellers:
  • 7:45am - end of elections
  • 4 people needed
  • Be familiar with the voting process & rules; you will/may be required to answer questions from the delegates/clergy.
  • Be mobile, you will be required to pickup and distribute ballots/supplies, as needed.
  • Cannot be delegate or voting clergy
  • Need to be "present" and focused
Elections-Counters:
  • 7:45am - end of day
  • 6-8 people needed
  • Click here for detailed job description
Lunch:
  • Hours: 11:30am – 1:30pm
  • 3-5 people needed
  • Post lunch signs, if any
  • Direct attendees to special lunches (vegetarian, special dietary requirements)
  • Pick up lunches for special guests, other volunteers, staff, etc and deliver to them (FYI, these are delivered before lunch even starts; as soon as food arrives)
  • Clean up any rubbish left behind
Take down and clean up:
  • Hours: 3:00pm – 6:00pm
  • 5-10 people needed
  • Pack up supplies into boxes/containers; pack boxes/containers into vehicles; transport supplies back to where they belong
  • Clean up any rubbish left behind