Volunteer Oahu

VOLUNTEER OPPORTUNITIES FOR EDUCATION DAY & CONVENTION 50th

Come be a part of this year's Education Day and Annual Meeting! We will need a lot of volunteers to help with these events. Having it away from the Cathedral offers some logistical challenges that will require us to transport all materials. Please review the different volunteer positions and shifts listed below, then register to be a volunteer by clicking on the blue registration button. If you can't work a complete shift, no worries! We are glad to have your help whenever you are available.

If you have any questions, contact Rae Costa at (808) 536-7776, ext. 326, or e-mail her. Thank you for your willingness to serve!

*** MEALS PROVIDED FOR ALL VOLUNTEERS! ***

PREP WORK

Various duties and shifts begin on Friday, October 12, 2018, in the Office of the Bishop at the Cathedral of St. Andrew on O‘ahu.

Preparing voting packets:

Date/Hours: Fri, 10/12/18, 8:00am – 12:00pm
Location: Diocesan Conference Room
5-8 people needed
Make copies of ballots; cut top, right corner of ballots; assemble ballots in order of voting; stuff into packets; label packets with name of delegate; pack according to cleared to vote and waiting for clearance to vote (i.e. unpaid assessments); pack and label for transport

Preparing materials for Education Day:

Date: Fri, 10/12/18
Hours: 12:00pm – 2:00pm
Location: Diocesan Conference Room
3-5 people needed
Make any copies of document(s) needed; assemble documents; pack and label for transport

Preparing materials for Annual Meeting:

Date: Wed, 10/17/18 and Thur, 10/18/18
Hours: 9:00am – 4:00pm (any hours available between these times)
Location: Office of the Bishop, Diocesan Conference Room
8-10 people needed
Make copies of any documents needed; stuff bags with items for attendees; pack and label for transport

Pack boxes for transport:

Date: Friday, 10/19/18
Hours: 12:00pm – 4:00pm
Location: Diocesan Conference Room
Pack boxes with items that need to be shipped to Kona.

education day

Friday, October 26, 2018, Courtyard by Marriott King Kamehameha's Kona Beach Hotel

Registration: Help Education Day attendees check in:

Hours: 8:15am – 10:15am
3-5 people needed
Set up check-in table; check-in attendees; hand out name tags and/or materials; direct attendees to appropriate room(s);

Hospitality Table:

7:30am – end of day (okay to work shifts)
5-6 people needed
Runners for various things as needed
Check in bags for storage
Return bags to owners
At least one person available if room is not locked
Provide access to First Aid kit (not administer first aid unless qualified to do so)

Lunch:

Hours: 11:30am – 1:30pm
3-5 people needed
Post lunch signs, if any
Direct attendees to special lunches (vegetarian, special dietary requirements)
Pick up lunches for special guests, other volunteers, staff, etc and deliver to them
Clean up any rubbish left behind

Reception:

Hours: 1:30pm – 3:30pm (set up)
5-10 people needed
Decorate tables; set up for program

Hours: 7:00pm – 8:00pm (clean up)
5-10 people needed
clean up

Set up for Saturday:

Hours: 3:15pm – 6:30pm
5-10 people needed
Rearrange room set up
Set up stage
Post signs

annual meeting

Saturday, October 26, 2018, Courtyard by Marriott King Kamehameha's Kona Beach Hotel

Hospitality Table:

7:30am – end of day (okay to work shifts)
5-6 people needed
Runners for various things as needed
Check in bags for storage
Return bags to owners
At least one person available if room is not locked
Provide access to First Aid kit (not administer first aid unless qualified to do so)

Elections-Tellers:

7:45am - end of elections
4 people needed
Be familiar with the voting process & rules; you will/may be required to answer questions from the delegates/clergy.
Be mobile, you will be required to pickup and distribute ballots/supplies, as needed.
Cannot be delegate or voting clergy
Need to be "present" and focused

Elections-Counters:

7:45am - end of day
6-8 people needed
Click here for detailed job description

Lunch:

Hours: 11:30am – 1:30pm
3-5 people needed
Post lunch signs, if any
Direct attendees to special lunches (vegetarian, special dietary requirements)
Pick up lunches for special guests, other volunteers, staff, etc and deliver to them (FYI, these are delivered before lunch even starts; as soon as food arrives)
Clean up any rubbish left behind

Take down and clean up:

Hours: 3:00pm – 6:00pm
5-10 people needed
Pack up supplies into boxes/containers; pack boxes/containers into vehicles; transport supplies back to where they belong
Clean up any rubbish left behind