Convention 57

CONVENTION 57
57th Annual Meeting of the Episcopal Diocese of Hawaiʻi
Friday & Saturday, October 24-25, 2025
'Iolani School, Honolulu, HI

ONLINE REGISTRATION HAS NOW CLOSED. Those planning to attend must check-in and pay at the door.
LATEST UPDATES & ANNOUNCEMENTS: Read the latest HERE.

CONVENTION 57 THEME:
Huli ka lima i lalo ~ Turning our hands to the ʻāina

This year's convention theme comes from a collaborative effort involving three Diocesan ministries: Kahuaola (formerly the Creation Care and Environmental Justice Task Force), the Ho'imi Pono Racial Reconciliation Task Force, and the Native Hawaiian Ministry Committee. The team was awarded a Creation Care Grant from The Episcopal Church and named their year-long project Huli, which means to turn, to change.

Huli ka lima i lalo means to turn the hand down. When our hands are turned down, they are working, they are productive, and they are stewarding that which is in front of them. This ‘ōlelo noʻeau invokes the image of hands planted in the lepo (dirt, earth) as they care for ʻāina. From a Hawaiian perspective, the health and wellbeing of both ʻāina and kanaka are tied and kanaka has a kuleana to mālama (care for) this relationship. This relationship, in and of itself, is lifegiving to both people and ʻāina, and, when cultivated well, the result is good, healthy, healing ʻai (food, taro) that nourishes us in mind, body, and spirit.

Quick Links:

Bishop's Letter to the Convention

Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i.
CLICK HERE

Bishop's Report to the Convention

Click on the file below to view:

2025_bishops_report._final_corr_10-7.pdf
File Size:	190 kb
File Type:	pdf

Download File

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

New Check-in Procedure:

Contact Information

For questions about the Annual Meeting and all related events, contact: Rae Costa in the Diocesan Support Center at (808) 536-7776, ext. 326, or contact her by clicking here.

e-Workbook Documents

Voting will be done electronically using Election Runner and delegates must have access to an electronic device (laptop, tablet, smartphone) in order to vote. Scroll down to the yellow section to view a recorded Zoom training session using this voting platform.

Workbook REVISED OCTOBER 22, 2025 (ADDED 4 PAGES TO THE END and fixed missing images on some of the pages):

Download full e-Workbook: For full functionality of table of contents links and page numbers, you will need to download the document. (Allow time for downloading-document is over 200 pages.)

Abbreviated e-Workbook For full functionality of table of contents links and page numbers, you will need to download the document.( agenda, resolutions, sample ballots, budget numbers, closing song, and Examination from the ordination of Bishop Bob)
For those who printed the workbook prior to October 22, click HERE for the pages that were missing images

Budget:

An online Zoom presentation was held on October 7 (8th on Guam) and is shown below. The accompanying slide show is also available:

2026_budget_version_1.8_web_presentation_2025-10-07_v2.pdf
File Size:	2117 kb
File Type:	pdf

Download File

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Nominations

Diocesan Council: Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese. Candidate's applications will be posted after online nominations close. Meetings are held on the third Saturday of the month from 11:00 AM-1:00 PM, usually held on-line. The Diocese pays for interisland airfare for neighbor island members for in-person meetings, that includes the first meeting following Convention in November. Click HERE to see nominees.

Standing Committee: Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop. Candidate's applications will be posted after online nominations close. Meetings are held on the third Saturday of the month, usually held on-line. The Diocese pays for interisland airfare for neighbor island members for in-person meetings. Click HERE to see nominees.

Cathedral Chapter: Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop). Candidate's applications will be posted after online nominations close. The Chapter meets on the 4th Tuesday of the month at 5:30 PM. The Diocese pays for interisland airfare for neighbor island members for in-person meetings. Click HERE to see nominees.

Secretary of the Convention: Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc. Candidate's applications will be posted after online nominations close. Click HERE to see nominees.

General Convention Deputies: Represents the Diocese of Hawai‘i in the House of Deputies at the meeting of the General Convention of The Episcopal Church. Both Deputies and Alternates will meet in caucus several times prior to the Convention. During the Convention, the Deputies and any Alternates in attendance will meet daily. Deputies and First Alternates attend General Convention at the expense of the Diocese. Other Alternates may attend at their own expense. Candidate's applications will be posted after online nominations close. Click HERE to see nominees.

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Resolutions

Online submission deadline was 4:00 pm on September 10, 2025. All other resolutions must be presented from the floor during the Annual Meeting.

Reso #9 substitution

Resolution #1: 2026 Minimum Clergy Compensation and Benefits Policy of the Episcopal Diocese of Hawaiʻi

Resolution #2: Revisions to the Rules of Order: Procedural Rules of the Convention of the Episcopal Diocese of Hawaiʻi

Resolution #3: Revisions to the Canons of the Protestant Episcopal Church in the Diocese of Hawai‘i

Resolution #4: Revisions to the Constitution of the Protestant Episcopal Church in the Diocese of Hawai‘i – Second Reading

Resolution #5: Nominal payments to non-stipendiary vocational deacons for participation in the Church Pension Fund

Resolution #6: Support the Ministry of Deacons through the Association of Episcopal Deacons

Resolution #7: Rules and Procedures for the Election of the Sixth Bishop of Hawai‘i

Resolution #8: Mahalo from Huli and Kahuaola

Resolution #9: Support of Sanctuary Churches and Against Immigration Raids in Hawaiʻi

Resolution #9 amended.

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CONVENTION 57 SCHEDULE
(Subject to change)

FRIDAY, OCTOBER 24

EDUCATION DAY

7:30 AM - 8:15 AM, Registration

8:15 AM - 2:00 PM
Buses leave for offsite work locations & activities at ‘Iolani commence for those who are staying on campus

2:15 PM - 3:30 PM, All gather for the airing of Hawaiian Soul followed by discussion

4:00 PM - CONVENTION 57 OPENING EUCHARIST
With the Ordination of Kalani Holokai to the Diaconate
(Download a copy of the bulletin HERE and see below for the new hymn being introduced.)

ALOHA RECEPTION
Immediately following the Convention Eucharist

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SATURDAY, OCTOBER 25

57TH ANNUAL MEETING OF THE EPISCOPAL DIOCESE OF HAWAI'I

7:30 AM - 8:30 AM, Credentials Check-in
(Please watch a video about the check-in procedures further above or click HERE to view it on YouTube.)

8:30AM - Check-in CLOSED

8:45 AM - 57th ANNUAL MEETING OF CONVENTION CALLED TO ORDER

Lunch
(11:30 AM or later to be determined by the Bishop)

4:00 PM Meeting Concludes
(Please see the new hymn being introduced for the closing song below.)

We are introducing a hymn written by Queen Liliu'okalani called "He Pule" (A Prayer), that will be sung during the Convention Eucharist and also as the closing song for the Annual Meeting. You can listen to or download the sheet music below:

he_pule.no_english[92].pdf
File Size:	302 kb
File Type:	pdf

Download File

Online registration closed at midnight on October 10. Those still planning to attend must check in and pay at the door. Arrive by 7:30 a.m. to avoid the crowds in order to do so. Lunch options will be limited (if available).

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Registration, Forms & Reports

Registration fees - Online registration closed at midnight, October 10. Those planning to attend must check-in and pay at the door.

Education Day: At the door: $60 per person
Convention Eucharist: No fee
Aloha Reception: At the door: $40 per person
Annual Meeting: At the door: $100 per person

Registration and Credentials

Individual Registration Form - Registrations are transferrable (contact Rae Costa). Online registration closed at 11:59 pm on 10/10/2025. After that registrations will be at the door and the registration fees will be significantly higher.
Delegate Change Form - If a Delegate that you elected in January is no longer able to attend. Per Diocesan Canons, Sec. 2.4. In the case of failure of one or more delegates or alternates from any Parish or Mission to attend the Convention, the Rector, Vicar, or Priest-in-Charge of such congregation shall have the power to appoint alternates to replace them. In the absence of such Rector, Vicar, or Priest-in-Charge, or such person’s failure to act, the power of appointment shall fall to the Wardens in order of precedence. In the event there be no Wardens, or upon their failure to act, the power of appointment shall fall to the Bishop. Any such appointments shall be promptly
reported to the Committee on Credentials. complete the Delegate Change Form to change an elected Alternate to an elected Delegate OR if a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates.
Changes to Alternates do not need to be reported.

Travel Costs
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents explain this practice and detail the cost to each congregation.

Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel and a link to the interisland air reservation form.
Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo.

Hotel and Ground Transportation
The Diocese does not provide funds for hotel or ground transportation.

Resolutions

Resolution Cover Letter - The memo stating how to submit resolutions to the Convention and when the deadline is.
How to Write a Resolution - A document describing what information to include when writing a Resolution.
Resolution Form - Online deadline was September 10. Any new resolutions must be made from the floor during the Annual Meeting. Please see next item below.
Considering Resolutions After the Deadline - A one-page document describing procedures for Resolutions submitted after the 45-day deadline.

Nominations

Nominations Cover Letter - What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
Nominations Office Descriptions REVISED - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention. This year we will also be electing Deputies to the General Convention in Phoenix from July 3-8, 2027.
Nomination Form Online - Online deadline was September 10. Any nominations after the deadline must be made from the floor during the Annual Meeting. One need not be present to be nominated from the floor. However, the person must consent to be nominated.

Necrology Reporting

Necrology Letter - Instructions on how to report the names of those in your congregation who died from September 1, 2024 through Aug. 31, 2025 (inclusive).
Necrology Reporting Form - Submission Deadline was 11:59 pm Friday, Sept. 13 for the names to be presented.

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IMPORTANT: Voting by Election Runner

Voting will be done through Election Runner and delegates must have access to an electronic device (laptop, tablet, smartphone) in order to vote. If you are unfamiliar with electronic voting, the recorded Zoom session from previous year's meeting and accompanying slideshow are available for viewing below:

Click HERE for a copy of the slideshow.

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Misc. Info... (more coming soon)

LODGING:

Many hotels with Kama'aina rates and special discounts are located in Waikiki. The Ala Moana Hotel is a local favorite, next to the Ala Moana Shopping Center.

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