53rd ANNUAL MEETING OF THE CONVENTION 
​OF THE EPISCOPAL DIOCESE OF HAWAIʻI
Saturday, October 29-30, 2021

Bishop's Letter to the Convention

Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i.  
Will be available in the Summer

---

Bishop's Report to the Convention

Coming in October

Contact Information

For questions about the Annual Meeting and all related events, contact:  Rae Costa in the Diocesan Support Center at (808) 536-7776 x326, or contact her by clicking here.

---

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

---

e-Workbook Documents

ONE complete printed workbook per congregation will be available for distribution at the meeting.  Printed condensed versions will be available for each attendee. 

Workbook:  

• Full e-Workbook
• Abbreviated e-Workbook (agenda, resolutions, sample ballots, budget numbers, and final prayer)

Budget:

• Diocesan Council 2021 proposed budget numbers
• 2021 budget narrative

​Nominations: (Note: The deadline to submit nominations to appear in the convention booklet is 10/8/21. A final update to the links below will take place after this date.)

• Diocesan Council Nominees 
• Standing Committee Nominees 
• Cathedral Chapter Nominees 
• Secretary of the Convention Nominees 

Resolutions: 

• Resolution #1: 2022 Minimum Clergy Compensation and Benefits Policy of the Episcopal Diocese of Hawaiʻi

Nominations

Diocesan Council:  Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese. 

Standing Committee:  Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop. 

Cathedral Chapter:  Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop). 

Secretary of the Convention:  Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.

2021 (Tentative) Schedule

Friday, October 29, 2021 - Education Day
Saturday, October 30, 2021 - Annual Meeting

8:30 AM - 9:45 AM  Credentials Check-in

9:45AM - Check-in CLOSED

10:00 AM - 53rd Annual Meeting of Convention is called to order.

(Scheduled breaks may vary slightly depending on the course of the meeting.)

4:00 PM Meeting Concludes

---

Forms and Documents

Online Registration
Education Day: fees to be determined
Annual Meeting: fees to be determined

Registration and Credentials
​

• Individual Registration Form​
• Delegate Change Form -  If a Delegate that you elected in January is no longer able to attend, please complete the Delegate Change Form to change an elected Alternate to an elected Delegate OR if a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates.

Travel Costs
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date. 

• Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel. 
• Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo. 

Resolutions

• Resolution Cover Letter - The memo stating how to submit resolutions to the Convention and when the deadline is.
• How to Write a Resolution - A one-page document describing what information to include when writing a Resolution.
• Resolution Form - Online deadline submission: 4:00 pm Wednesday, 9/15/21. 
• Considering Resolutions After the Deadline - A one-page document describing procedures for Resolutions submitted after the 45-day deadline.

Nominations

• Nominations Cover Letter -  What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
• Nominations Office Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention.
• Nomination Form Online deadline submission: 11:59 pm Friday, 10/8/21.  After October 8, nominations must be made from the floor at the Annual Meeting.  One need not be present to be nominated from the floor.  However, the person must consent to be nominated.

Necrology Reporting

• Necrology Letter -  Instructions on how to report the names of those in your congregation who died from Sept. 1, 2019 through Aug. 31, 2020 (inclusive). 
• Necrology Reporting Form Submission Deadline will be 11:59 pm Thursday, 10/7/21 for the names to be presented during the Annual Meeting of the Convention.