51st ANNUAL MEETING OF THE CONVENTION
OF THE EPISCOPAL DIOCESE OF HAWAI'I
October 25 & 26, 2019
​Tenney Theatre, The Cathedral of St. Andrew, Honolulu

Form Quick Links:

For more information on each of these forms, scroll down to the Forms & Documents section at the bottom of the page.

Bishop's Letter to the Convention

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Bishop's letter to all members (elected lay delegates of congregations, clergy of denomination in full common with the Episcopal Church in Hawai‘i and installed as Rector, Vicar, etc as per diocesan Canon 1.1) of the Convention of the Episcopal Diocese of Hawai‘i.  

Bishop's Report to the Convention

To be posted at a later date.

Contact Information

For questions about the Annual Meeting and all related events, contact:  Rae Costa in the Diocesan Support Center at (808) 536-7776 x326, or e-mail her at:  rcosta@episcopalhawaii.org

Legal Documents

To see a copy of the legal documents for The Episcopal Church in Hawai‘i, including the Constitution and Canons, please visit the "Legal" section on the "Forms and Documents" page.

e-Workbook Documents

ONE complete printed workbook per congregation will be available for distribution at the meeting.  Printed condensed versions will be available for each attendee. 

Workbook:  
  • The e-workbook will be available in October.  
Budget: ​Nominations:
Resolutions: 

Nominations

Diocesan Council:  Exercises the power of the Convention and performs planning and policy-making between meetings of Convention. Oversees the policies, programs, mission, and budget of the Diocese and may initiate new work. Also is the legal corporate body of the Episcopal Church in Hawai‘i and, as such, is responsible for the business and property of the Church. This is the Board of Directors of the Diocese. 

Standing Committee:  Serves as the Bishop’s Council of Advice. Performs duties as specified by the General and Diocesan Convention, and the Constitution and Canons of the Episcopal Church and the Diocese of Hawai‘i. Serves as the Ecclesiastical authority when there is no Bishop. 

Cathedral Chapter:  Serves as the oversight body for The Cathedral of St. Andrew (both as a congregation and as the seat of the Bishop). 

Secretary of the Convention:  Records minutes, enters them in the Journal, and, under the supervision of the Bishop, attends to the publication and distribution of the Journal, and performs other duties as prescribed in the Diocesan Constitution and Canons. Chairs the Committee on Convention Plans for planning the agenda and making physical arrangements for the Convention. Maintains various directories of Diocesan officers, commissions, departments, etc.

General Convention Deputies:  Deputies represent the Diocese of Hawai‘i in the House of Deputies at the meeting of the General Convention of The Episcopal Church. Both Deputies and Alternates will meet in caucus several times prior to the Convention. During the Convention, the Deputies and any Alternates in attendance will meet daily. Deputies and First Alternates attend General Convention at the expense of the Diocese. Other Alternates may attend at their own expense.​

2019 Schedule

Friday, October 25, 2019 - Education Day
8:45 am - 9:45 am: Check-in at Registration Table
10:00 am - 3:30 pm: RenewalWorks with Jay Sidebotham
Lunch will be provided

4:00 pm: Opening Eucharist
5:15 pm (right after Opening Eucharist): Aloha Reception

Saturday, October 26, 2019 - Annual Meeting
7:30 am - 8:30 am: Check-in at Registration Table
(You will need to check-in this day even if you checked-in on Friday.)
8:45 am - 4:00 pm: Business Meeting
Lunch will be provided

Education Day: 
​RenewalWorks with The Rev. Jay Sidebotham

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This year's Education Day will feature the Rev. Jay Sidebotham, who was a guest speaker at Renewal 2019.  As the Director of RenewalWorks, a ministry of Forward Movement, Sidebotham will share how this program can help build cultures of discipleship in Episcopal congregations, with a singular focus on spiritual growth among congregants. He is also widely known for his light-hearted cartoons that have appeared in numerous church publications, along many of his own books.  They are widely available online through Forward Movement, Church Publishing, Amazon and others booksellers.

To learn more about RenewalWorks and to view a video interview between Sidebotham and the Presiding Bishop discussing RenewalWorks, click HERE.

Forms and Documents

Early Registration on or before Sep 4, 2019
Education Day: $30  Aloha Reception: $10  Annual Meeting: $70

Regular Registration Sep 5, 2019 through Oct 3, 2019
Education Day: $40  Aloha Reception: $10  Annual Meeting: $85

Late Registration on or after Oct 4, 2019
Education Day: $50  Aloha Reception: $20  Annual Meeting: $105
Registration and Credentials - Credit cards accepted!
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  • Individual Registration Form - 
    • NOTICE:  If you are a delegate, your registration fee will be paid by your church.  Please select "Check - Church will send in a check (Your church is required to pay if you are a delegate)" as the payment method and a notice will be sent to your church.  Please also select "Check - Church will send in a check (Your church is required to pay if you are a delegate)" if you are a clergy person, alternate, or visitor whose registration is being paid for by your church.  If you submit payment for your Annual Meeting fee and the church was to have paid for it, you will need to request reimbursement from your church.
  • Delegate Change Form -  If a Delegate that you elected in January is no longer able to attend, please complete the Delegate Change Form to change an elected Alternate to an elected Delegate.  
  • Appointment Form - If a Delegate that you elected in January is no longer able to attend AND none of the alternates you elected are able to attend or you did not elect any alternates, then please complete the Delegate Appointment Form.
Travel Costs
The congregations of the Diocese share the costs of travel for the lay and clergy delegates (not alternates). The below documents that explain this practice and that detail the cost to each congregation will be posted at a later date. 
  • Shared Travel Memo - Explains the practice of sharing travel and shows how the calculation was done. Includes a description of the procedures for arranging travel. 
  • Shared Travel Assessment - Details the cost to each congregation and is included in the above Shared Travel Memo. Note: These amounts will be billed to the congregations on the regular July 1, 2019 bill from the Diocesan Support Center. Congregations do not need to write a separate check for the shared travel assessment.  
  • As in years past, ground transportation and hotel costs are NOT included in registration fees and will not be covered. All attendees are responsible for booking their own hotel and ground transportation.  
Resolutions Nominations
  • Nominations Cover Letter -  What leadership vacancies are coming up? What type of person should the leader be? How is someone nominated? A letter to get those questions, and more, answered.
  • Nominations Office Descriptions - This document describes the functions, commitments, meetings, qualifications, etc. for vacant offices on the Diocesan Council, Standing Committee, Cathedral Chapter, and for Secretary of the Convention.
  • Nomination Form - Online deadline submission: 4:00 pm Wednesday, 9/11/19.  After September 11, nominations must be made from the floor at the Annual Meeting.  One need not be present to be nominated from the floor.  However, the person must consent to be nominated.
Necrology Reporting
  • Necrology Letter -  Instructions on how to report the names of those in your congregation who died from Sept. 1, 2018 through Aug. 31, 2019 (inclusive). 
  • Necrology Reporting Form - Submission Deadline will be 4:00 pm Wednesday, 9/11/19 for the names to be presented during the Annual Meeting of the Convention. 

 Helpful Links

The Cathedral of St. Andrew website
The Episcopal Diocese of Hawai'i | 229 Queen Emma Square | Honolulu, HI  96813
(808) 536-7776 | Fax: (808) 538-7194 | www.episcopalhawaii.org 
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